Insurance:
The registration fee does
not include participants insurance against accidents, sickness, cancellation,
theft, property damage, or loss. Participants are advised to take adequate
personal insurance.
Modification of the Program/talk
duration:
The conference/summit organizers
reserve the right to modify the program/talk duration depending upon the
availability of time and slots.
Confirmation: Each participant
will receive an automatic registration confirmation email after the
registration has been completed online.
Payment Receipt/Invoice: An
official invoice will be sent by email within 7 working days after the
registration has been received on the conference/summit account by the
conference/summit office.
Modes of Payment: A charge of
3.5% of the processing charge is applicable on all registration and/or
accommodation payments. Payments should be made in advance and in USD/EURO
only, using a Debit/credit card or bank transfer.
All bank fees and money transfer
costs must be paid by the transmitter with no additional fees for the
beneficiary.
Cancellation Policy:
Notice of cancellation (e.g., in
case of sickness, lack of funding, or any other personal reasons) must be made
in writing by email to the respective conference secretary. The notification
must include all relevant information regarding the bank account to which a
possible refund may be remitted (incl. IBAN and BIC). The cancellation will not
be effective until a written acknowledgment from the respective conference
secretary is received.
Keeping in view of advance
payments towards Venue, Printing, Shipping, Hotels, and other overheads we have
to keep the refund
Policy as follows:
Written cancellation received:
Before 90 days of the
conference: 75% refund
Between 60 to 30 days prior to
the conference: 25% refund
Within 30 days of the
conference: No refund of both registration & accommodation fee
E-Poster & Video
Presentations: Non-refundable
Discounted
registration/accommodation is not refundable
The date of the email receipt
date will be the basis for considering refunds. Refunds will be made after the
conference/summit. In the case of excess payment or double payment, refund
requests must be made in writing and sent to the conference secretary.
No refunds will be granted for
unattended summits, in case of cancellation of speakers, lack of space in the
conference/summit room, or any other incidents during the conference/summit
which are beyond the control of the conference/summit organizers. By
registering for the conference/summit participants agree that neither the
organizing committee nor the conference/summit assume any liability whatsoever.
Refunds will be made in the
following ways:
For payments received by credit
or debit cards, the same credit/debit card will be refunded.
For all other payments, a bank
transfer will be made to the payee nominated account and all bank charges will
be for the registrant’s account.
Note: In the case of VISA
refusal, the paid amount can be transferred to the other conference as per your
choice. Participants who availed of discounts on registration fees are not
eligible for refunds. Except, if the event is cancelled.
Cancellation/Postpone of
Conference/Summit:
In the event that the congress
cannot be held or is postponed due to situation(s) beyond the control of the
Conference/Summit organizers or due to events that are not attributable to
wrongful intent or gross negligence of the congress organizers, the congress
organizers will refund 100% of the registration fee but cannot be held liable
by participants for any damages, costs, or losses incurred, such as
transportation costs, flight booking cancellation charges, accommodation costs,
financial losses, etc.
Transfer Policy:
A Fully paid registration can be
transferred to the other related conferences within the Organization, only if
the participant is having a reason for their absence. Transfers are only
initiated by requests through emails. If there is a replacement of a registered
person the details of the person's Full name, contact number, e-mail address,
and presenting Abstract along with Title must be provided to the respective
conference secretary. However, the Registration fee cannot be transferred if it
is not intimated a month prior to the conference. A Registered fee can only be
transferred to one conference and is not eligible for a refund.
Authorization Policy:
By registering for the
conference, you grant permission to SCITECHMEETS to photograph, film or record
and use your name, likeness, image, voice, and comments and to publish,
reproduce, exhibit, distribute, broadcast, edit and/or digitize the resulting
images and materials in publications, advertising materials, or in any other
form worldwide without compensation. Photography and/or videotaping during any
session is prohibited. Contact us for any queries.
